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Fiduciary Services


Position: Assistant Vice President – Company Secretarial Services
Location: Luxembourg

The Maples Group is a standard bearer in financial and legal services, trusted by many of the world’s largest hedge fund managers, private equity firms and international corporations.  

Our distinction flows from our carefully curated team: 2,000+ professionals characterised by tenacity, ethics and exacting excellence.  We hire smart and sharpen smarter, arming talent with best-in-class resources and skills.  Operating in key financial centres across the Americas, Asia, Europe and the Middle East, our international presence offers a unique springboard for career development and cross-cultural immersion.  Our side-by-side financial and legal services are similarly ripe for interdisciplinary learning and growth.   

The Maples Group looks to add a Luxembourg-based Assistant Vice President to our team and invites eager and qualified candidates to apply.  We are committed to diversity, inclusion and equality of opportunity as we attract, retain and develop world-class talent. 

Who We Seek

Our merit-based culture suits professionals in pursuit of boundless careers and lives.  Beyond their acumen, team members are collaborative and conscientious, bringing a healthy sense of drive and purpose to each interaction and to all aspects of their work.  

About the Role

The Assistant Vice President supports the Corporate Secretarial Services department. Its tactical responsibilities feed one larger objective: be responsible for the corporate documentation of various company structures where the Maples Group provides corporate secretarial services. Primary responsibilities include:  

  • Will be responsible for the preparation and review of client companies’ documentation to ensure good corporate and legal standing;
  • Will have contact with clients, their boards of directors and will liaise with lawyers and service providers, investment managers and fund administrators;
  • Will coordinate  and  minute  board, shareholder and committee meetings;
  • Ensure the efficient preparation and distribution of board papers;
  • Draft minutes, resolutions and generally any kind of document pertaining to the life-cycle of a Luxembourg company; and
  • Will coordinate statutory and regulatory filings, maintain statutory books and records and act as the main channel of communication for directors on matters of Luxembourg company law and corporate governance.


What You Bring

In addition to indisputably high ethical standards and autonomy, the ideal candidate possesses the following:

  • Will be required to work on their own initiative, have excellent organisation and planning skills, be methodical, with strong attention to detail, have exceptional written and oral communication skills and have the ability to deliver on tight timescales;
  • Will preferably have BAC+3 in a related field and a minimum of 3 years’ work experience in a similar role for the provision of company secretarial services;
  • Excellent communication skills are essential;
  • Fluency in English language is a prerequisite, with additional languages being viewed as beneficial; and
  • A legal qualification is desirable but not essential for this position. The Maples Group will facilitate appropriate training, courses and further qualifications during the course of employment.

About the Maples Group 

Over five decades, the Maples Group has grown from modest beginnings into one of the world's preeminent professional services firms, offering specialised fiduciary, fund administration, regulatory and compliance, entity formation and management and legal services on the laws of the British Virgin Islands, the Cayman Islands, Ireland, Jersey and Luxembourg.

Disclaimer: All personal information collected during the application process will be used for recruitment-related purposes only. Please refer to our Job Applicant Privacy Notice for details on how we handle personal information relating to job applicants.



MaplesFS Luxembourg S.A. 12E, rue Guillaume Kroll L-1882 Luxembourg


The most enduring professional relationships are reciprocal relationships. The Maples Group prioritises employee health and wellbeing. Depending on your location, we offer a range of benefits, including:

  • Comprehensive health coverage (medical, dental and optical)
  • Competitive vacation packages
  • Educational assistance and professional development programmes
  • Savings or pension plan
  • Life insurance
  • Travel insurance
  • Global mental wellness programme
  • Sports clubs and social events 


6 September 2021